Insights
What Is SiteDocs?
SiteDocs replaces paper FLHAs, inspections, and toolbox talks with forms your crew fills out on a phone - on site, on the spot, synced automatically, and ready as audit evidence without anyone re-filing paper afterward.
Published 11 Aug 2026 · The On-Track Team
4 min readKey Takeaways
- SiteDocs digitizes the forms your crew already fills out daily - FLHAs, inspections, toolbox talks - on a phone instead of paper.
- Forms work offline on remote sites and sync automatically once the device reconnects.
- Digital records are accepted as COR/SECOR audit evidence by every major certifying partner, provided they're timestamped and tied to the worker.
- It's a different product from the downloadable Word forms in the store - those are one-off printable templates, SiteDocs is an ongoing digital system.
1. What it actually does
SiteDocs moves the forms your crew already fills out - FLHAs, equipment inspections, toolbox talks, incident reports - onto a phone. A worker completes the form on site, at the moment the work happens, and it's stored and organized automatically instead of ending up in a truck glovebox or a filing cabinet.
Why this matters beyond convenience
2. As COR/SECOR audit evidence
Every major Canadian certifying partner accepts digital safety records on the same footing as paper, as long as the record is timestamped, tied to the specific worker or crew, and retrievable at audit time. In practice, well-organized digital records are often easier to produce during an audit than a box of paper - a specific form from three months ago takes seconds to pull up instead of a search through a filing system.
Our Services
See what SiteDocs replaces on your site
On-Track resells and supports SiteDocs for Canadian crews - FLHAs, inspections, and toolbox talks, all digital, all audit-ready.
See digital safety forms3. SiteDocs vs downloadable templates
These are two different products for two different needs. The downloadable Word and PDF forms in the safety products store are static templates - print one, fill it by hand, file it yourself. That's the right tool for a one-off need today. SiteDocs is the ongoing system: your whole crew fills forms out digitally, every day, with nothing to print or manually file. If daily paperwork across a crew is the actual problem, SiteDocs is the fix; if it's a single form you need right now, the store is faster.
4. Frequently asked
Does SiteDocs work without cell signal on remote sites?
Yes - forms can be completed offline and sync automatically once the device reconnects, which matters for oilfield leases and rural sites with patchy coverage. The record is timestamped at the moment it's completed on the device, not when it happens to sync.
Can digital forms be used as COR or SECOR audit evidence?
Yes - every major certifying partner accepts digital records the same as paper ones, provided the record is timestamped, tied to the worker or crew who completed it, and retrievable during the audit. Digital records often hold up better under audit scrutiny than paper, since a paper form filled out from memory days later is harder to disprove than a digital one with a real timestamp.
What's the difference between SiteDocs and the downloadable Word forms in your store?
The downloadable forms are static Word and PDF templates - print them, fill them by hand, file them yourself. SiteDocs is the phone-based system: your crew fills forms out digitally on site, they sync automatically, and they're organized and searchable without anyone re-typing anything into a filing system afterward. If you need one form today, the store is faster. If you want your whole crew's daily forms handled digitally going forward, SiteDocs is the system for that.
What does SiteDocs cost?
Pricing depends on crew size and which modules your operation needs. Contact us for a quote scoped to your operation.